Guides
Visitor and contractor management, in practice.
11 guides on what the regulations actually require, how to evaluate a system before you buy, and how to run sign-in, contractor compliance and evacuation roll call at the gate. Written for the people who own the process.
Choosing a system
For anyone evaluating visitor management, comparing vendors, or writing a requirements list.
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Visitor management system requirements: the 18-point checklist
The 18 requirements to evaluate before buying, and the questions vendors hope you will not ask.
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Evacuation roll call vs the paper visitor book
Why paper books fail in three predictable ways when the alarm sounds, and what marshals actually need at the muster point.
What the regulations require
The duties behind the visitor record: OSHA, OFAC, CFATS, FSMA, and what insurers ask at renewal.
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Visitor log requirements: OSHA, CFATS, FSMA, and insurer expectations
What US regulations actually require for visitor logs at industrial and regulated facilities.
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Employee accountability after evacuation: what OSHA 1910.38 requires
29 CFR 1910.38(c)(4) requires procedures to account for all employees. Why a printed roster fails it.
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OFAC visitor screening: what facilities must do at check-in
What OFAC actually requires, how the SDN list works, and how to screen every arrival without slowing the queue.
Contractors at the gate
Insurance, inductions and competency, enforced at physical entry rather than in a spreadsheet.
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Contractor proof of insurance: what to ask for and how to verify it
The five fields to check on every certificate, US and UK terminology differences, and how to verify a document is genuine.
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Contractor insurance verification at the gate
How to make policy expiry the blocker at entry, without slowing the queue.
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Contractor site induction: what to cover and when it expires
What an induction must cover, how long it stays valid, and the events that should trigger re-induction.
Evacuation and roll call
Running the headcount: assembly points, drill procedure, and accounting for everyone on site.
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Fire drill roll call procedure: step by step from alarm to all-clear
What to prepare before the alarm, the sequence from sweep to muster to count, and what to record for the fire log.
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Emergency assembly point setup: an 11-point checklist
Location criteria, signage, zoning for large sites, accessibility, and the link that turns a muster area into a roll call.
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Emergency mustering best practices for employee accountability
Six practices that make the headcount work, reconciling employees, visitors and contractors into one count.
See it on your own site.
A 30-minute walkthrough of sign-in, screening, and a live evacuation roll call. 14-day free trial, no credit card.