Deliveries & mailroom
Log parcels with a photo, match them to a recipient, and notify them on the spot. The courier’s gone before the lift arrives.
The product
From the curb to the keyboard, one record of who’s on site.
BeckonDesk runs the whole arrival: invite, screen, sign in, badge, notify, and account for. Here’s what each part does, and what it spares your front desk.
Front desk
Sign-in that finishes before the coffee’s poured.
A tablet at the gate handles it: pick the host, sign the NDA, answer the safety questions, and print a badge. Returning visitors scan a QR and skip the form.
- Configurable check-in fields per visitor type, ask a contractor what you’d never ask a guest.
- ID document scan reads a driver’s license or passport and checks it hasn’t expired.
- Host notifications by email or Microsoft Teams the moment a guest arrives, with escalation if no one responds.
✓Identity scannedLicense valid · expires 2029Pass
①Health & safety3 questions · all clearPass
✎NDA signedv3 · stored against the visitDone
⎙Badge printingHost A. Yusuf notified00:18
Pre-registration & calendar
Guests arrive expected, not announced.
Hosts invite visitors in a click, or BeckonDesk reads the meeting invite and pre-registers the external attendees for them. The visitor gets a QR pass; the gate gets a heads-up.
- Calendar-driven pre-reg turns Microsoft 365 and Google meeting invites into expected arrivals automatically.
- Approval workflows route a flagged answer to a host or security decision before entry.
Contractors & compliance
No induction, no insurance, no entry.
Contractors complete inductions before they travel and present them at the gate. BeckonDesk tracks certifications and insurance expiry so a lapsed document stops the sign-in, not an audit six months later.
- Site inductions with completion tracking and renewal reminders.
- Company & certification records tied to each contractor and each visit.
- Sign-in screening questions that block or hold a visit when an answer demands it.
Induction valid
Insurance expired
| Site induction | Complete · valid to 2027 |
| Public liability | $5M · valid |
| Hot-work permit | Expired 01 May, blocked |
And the rest of the day
Deliveries, identity, and the things that pile up at reception
Single sign-on & provisioning
SAML or OpenID sign-in, directory sync from Entra, and SCIM provisioning, staff arrive in BeckonDesk the day they join.
Badge designer
Lay out the badge per visitor type, colors, fields, QR, then print on arrival or issue a wallet pass.
Real-time dashboard
Who’s on site, who’s expected, who just left, and which gate kiosks are online, on one live screen.
Analytics & insights
Visitor volume, peak hours, average dwell time, no-show rate, repeat visitors, and your busiest hosts.
Multi-location
Run every site from one console, with per-location settings, kiosks, capacity, and reporting.
Workplace
Capacity, desks, and rooms, without a second app.
Cap each site and block check-in when it’s full. Book desks and meeting rooms, reserve a room for a visitor, and let BeckonDesk keep two bookings from landing on the same slot.
- Enforced capacity with a clear “site full” message at the gate.
- Desk & room booking with amenities, floors, and overlap protection.
HQ, North Gate142 / 200
Lab Block30 / 30 · full
Integrations, honestly priced
Bring your own, and pay the vendor, not us
Connect the systems you already run. Where a tool charges a fee, you pay that vendor directly at their rate. BeckonDesk doesn’t sit in the middle taking a cut.
Access control
Open a door on check-in and lock the site down on duress, via a signed webhook to your controller or OSDP bridge.
Microsoft 365 & Entra
Directory sync, SCIM provisioning, Teams notifications, and calendar pre-registration.
SMS & messaging
Bring your own SMS or messaging provider for host alerts and visitor texts, billed by the vendor, at cost.
How it compares
What you get without reaching for an add-on
| Capability | BeckonDesk | A typical visitor system |
|---|---|---|
| Live sanctions screening (OFAC/UN/EU) | Included | Paid compliance add-on |
| Zone-aware evacuation mustering | Yes | Flat on-site list |
| Silent duress & site lockdown | Yes | Rarely |
| Desk & room booking | Built in | Separate product |
| Per-visitor fees | None | Common |
| Integration markup | At cost (you bring your own) | Marketplace fees |
Walk your own arrival, end to end.
Bring a visitor type, a compliance rule, and a floor plan. We’ll set it up live.